Below is a list of frequently asked questions about the Butler Undergraduate Research Conference and some basic answers to these questions. Please read through these questions and answers to see if you can find what you need here. If you still have not found the information you need here, please e-mail us and we will answer any questions you may have that are not addressed below.
To either submit research for presentation or attend the URC, you must first create an account on our site. Click "Create Account" in the upper left corner to begin the process.
Each submitter will need to provide a title of the research project, a 250-word abstract, and the name and email address of the faculty sponsor.
Once you have verified your account, click "Create Presentation" on the landing page.
Here you will see the following information:
To submit your abstract, you will need to:
1. Select Presentation Type
-Oral Presentation: Presenters are allotted 15 minutes to offer an overview and key findings of their projects and answer questions from the audience. Presenters should
develop a 10-13 minute presentation
-Poster Presentation: Presenters (a) represent their project on a poster that includes the context of their work, methods, and results and (b) prepare brief remarks (2-3
minutes) to deliver to those who visit their poster during the session
-Research Roundtables: Presenters new to research will have 10 minutes to share the outline of a proposed project or the preliminary results of a project to receive
feedback from participants and experienced scholars in their field
-Competitive Paper: Presenters are allotted 15 minutes to offer an overview and key findings of their project—Papers are evaluated by faculty and the Top Four Papers will
be identified. To submit a Competitive Paper, complete the submission/registration process and then email your completed paper as an attachment to firstname.lastname@example.org
2. Enter the title of your project using Title Case:
-Only capitalize the first letter of major title words—Prepositions and conjunctions should not be capitalized
-Place quotation marks around titles of magazines, poems, short stories, etc.—Longer works (e.g., a book or movie title) will be italicized manually
-Do NOT punctuate the end of your title or use all capital letters
- Proofread your title carefully as you will not be able to revise the title after the submission process is completed
Example: Conceptual and Methodological Issues Associated with Intercultural Research
3. Identify your Discipline
Click on the drop-down menu, then click on the academic discipline most closely aligned with your project
4. Enter your 250-word one-paragraph abstract
-Do NOT enter the title of your presentation at the top of the abstract box
- Abstracts are to be one-paragraph—Do NOT use the Enter/Return key to separate ideas and do not enter tables/graphs
-Proofread your abstract carefully as you will not be able to revise the title after the submission process is completed
-Enter the name(s), email addresses, and affiliations of Presenters (those who contributed to the project and WILL be presenting at the conference) and the Authors (those
who contributed to the project but WILL NOT be presenting at the conference)
-Enter the name(s), email addresses, and affiliations of Faculty Sponsors affiliated with the project
-Indicate whether or not you would like your project to be included in Digital Commons @ Butler University—If you would like to have your project included, you will need to
upload either your abstract or completed paper
5. Click Save or Submit (if you click Save, you must return to click Submit or your abstract will not be included in the conference)
The submission/registration fee for is $50.00 for students, faculty/staff, and guests not affiliated with Butler University.
The registration fee includes the cost of breakfast, lunch, snacks, printing, and the like.
Butler students, faculty/staff, and guests affiliated with Butler are exempt from paying the registration fee unless those individuals would like to order a URC T-shirt for a fee of $5.00.
We realize that many colleges/universities are kind enough to pay submission/registration fees for their students, faculty/staff, and guests. If you are a university representative who would like to pay for 10 or more students or faculty/staff, please contact the URC Director (email@example.com), so that she may send you the appropriate form and assist you in the submission/registration process.
Yes--including those papers submitted to our Competitive Paper division--and each presentation must have a faculty sponsor. A competitive paper submission (which also includes an oral presentation) is automatically included in the program. The competitive papers are grouped into Director's Sessions at the conference--one Director's Session features the Top 4 Papers and the other Director's Sessions consist of the remaining competitive papers (we try to group papers in the Director's Sessions together as best we can according to topics, but that's not always possible--this is fine, since it's great to see audiences make connections between different disciplines!).
If you would like your completed project to be considered for a Top Paper award, and reviewed by at least two faculty members, after creating your URC account, be sure to (1) select "Competitive Paper" as your presentation type, (2) select "Competitive Papers--All Disciplines" as your discipline, and (3) e-mail an attachment of your completed paper with all identifying content removed to firstname.lastname@example.org no later than 11:59 PM EST on February 15.
To be eligible to present at the URC, students must have performed the research/creative endeavor while an undergraduate student. Thus, if you are enrolled in graduate school but completed the research as an undergraduate, you are more than welcome to present the results of that project at the URC. High school students are not eligible to present at the URC unless they are enrolled in a college/university course taught by a college/university professor.
There is no limit on the number of names that can be included as the authors of an oral presentation or poster presentation; however, due to time constraints, we strongly recommend that no more than TWO students present during an oral presentation session or a poster session.
If a project is completed by a large group or by an entire class, we recommend that you consider breaking the project into sections and having two students present each section of the work (this situation is best suited for the poster session format.
When a work has two presenters, one student serves as the primary presenter and submits an abstract via the URC Website. That student will list the name of the other presenter and any additional authors. The second presenter should also register at the same time but does not submit an abstract. If additional authors of a presentation wish to attend the conference, each student should register as a conference attendee.
In 2018 the poster session format will change: All presenters during the poster session will receive a presentation number. Presenters with an even number will present during the first half of the session and presenters with an odd number will present during the second half of the session. For example, if a poster session is scheduled for 8:30-10:00 AM, then presenters with even numbers would be required to present from 8:30-9:15 AM; presenters with an odd number would be required to present from 9:15-10:00. We are trying this new format to provide those scheduled to present during a session the opportunity to view all the posters and to reduce the amount of noise during the session. All presenters must ensure their posters are set up prior to the beginning of each session.
Due to space constraints, we recommend that only one person from each project present your group's results. If you wish, you may have one presenter stand by the poster to interact with attendees for one-half of your designated presentation time, and then have another presenter interact with attendees for the remaining presentation time (e.g., if your group is scheduled to present from 8:30-10:00 AM and you are given an even number, you will be presenting from 9:15-10:00 AM. Presenter 1 would stand by the poster from 9:15-9:37 and Presenter 2 would stand by the poster from 9:38-10:00 AM. Both presenters would be responsible for setting the poster up before 8:30 AM and taking the poster down at 10:00 AM).
Yes, but no student may submit more than two presentations and the two presentations must focus on two different projects (i.e., you may not deliver an oral presentation and a poster presentation on the same topic).
Students may participate in two oral presentations or one oral presentation and one poster presentation; due to scheduling constraints, students may not submit more than one poster presentation.
You do not need to submit a complete research paper unless you want to participate in the Competitive Paper division. If you want your completed project to be considered for the Competitive Paper prize, then you will need to (1) create an account on the URC site, (2) create a presentation--be sure to select Competitive Paper as your discipline--and include your title and 250-word abstract, and (3) e-mail your paper as an attachment to email@example.com no later than 11:59 PM EST on February 15.
If you do not want to participate in the Competitive Paper division, you only need to submit the title of your project and a 250-word abstract.
There are no format requirements for your abstract, though we recommend that you compose your abstract in a word processing program and then copy and paste your abstract into the appropriate area on the URC site.
If you want your completed project to be considered for a Competitive Paper prize, then you will need to (1) create an account on the URC site, (2) create a presentation--be sure to select Competitive Paper as your discipline--and include your title and 250-word abstract, and (3) e-mail your paper as an attachment to firstname.lastname@example.org no later than 11:59 PM EST on February 15.
Papers submitted in this division must be no longer than 20 pages (excluding references/images), completed by students only (i.e., faculty cannot be co-authors), cannot be previously published, must be in English, and must adhere to either APA or MLA style.
All competitive papers will be reviewed by faculty across the nation. Be sure to write your paper for a general audience. The author(s) of the highest ranking will be awarded $300; the author(s) of the second highest ranked paper will be awarded $150, and the authors of the third and fourth highest ranked paper will be awarded $50.
A competitive paper submission (which also includes a 15-minute oral presentation) is automatically included in the program. The competitive papers are grouped into Director's Sessions at the conference--one Director's Session features the Top 4 Papers and the other Director's Sessions consist of the remaining competitive papers (we try to group papers in the Director's Sessions together as best we can according to topics, but that's not always possible--this is fine, since it's great to see audiences make connections between different disciplines!).
Butler University Libraries will be archiving the 2016 Undergraduate Research Conference's abstracts in Digital Commons @ Butler University, an online archive of scholarship, and would like to extend an invitation to all participants to submit their research posters, presentations, and/or papers.
Permanence: Isn't it annoying when links break or you run into a 404 error on a website? We're dedicated to preserving your content digitally, so the link for your research will be good for years to come. Include it on your resume and in your portfolio without fear.
Visibility: Your work is important. The scholarship you're presenting could help shape future academic endeavors, but if you only share your research with conference attendees, it's not making much of an impact. Put it online and make it discoverable by Google and you'll have hundreds, if not thousands, of people reading your work. Fun Fact: One of the most popular items in Digital Commons is a student thesis! It has been downloaded over 4,000 times.
Stake Your Claim: By making your work publicly available, you're becoming part of the scholarly record. Scholars in your field will be able to view and cite your work.
Given all these benefits, however, there are a few reasons why you might need to refrain from making your research available online:
Copyright Concerns: If you have images, sheet music, or other copyrighted materials included in your research that you do not have permission to use from their copyright owners, you should not make your research available in Digital Commons.
Privacy Concerns: If you have photographs, audio, video, or text in your research that may infringe on someone's privacy, you should not post your work in Digital Commons. If you are uncomfortable making your research openly available on the web, you are not required to make your work available in Digital Commons and you should think carefully before submitting.
Publication Concerns: If you are thinking about formally publishing your research, you may want to discuss with your faculty advisor whether you should submit your work to Digital Commons.
Yes. If you wish to deliver a presentation in a language other than English, please select "Modern Foreign Language" as your desired topic area on the abstract submission form. We do ask that you submit your abstract in English and incude the following sentence at the end of your abstract: "This presentation will be delivered in [insert name of foreign language]."
You will receive an e-mail confirmation from the system, and the e-mail will include a submission/registration confirmation number and a link to view your registration/submission.
No, we are fortunate to have so many presenters, but that means that we are unable to change the program once it is published.
No. As you finish your research, you may learn that something you indicated you would do or say in your abstract is not true or not possible. Please tell your audience of the change when you deliver the presentation.
Submitting an abstract for presentation is a professional commitment. If you submit an abstract, you are agreeing to present it at the conference on that day.
If you are, for reasons beyond your control, unable to attend, you should first try to get an undergraduate colleague to present the paper for you. If you cannot find someone to replace you, send an e-mail to email@example.com to inform us that you are unable to attend and are unable to find a replacement. We will inform the session moderator that you will not be able to present. Please note: We are unable to refund registration fees for any reason.
Unfortunately, no--please be sure to double check your submission before clicking on "Submit."
Since the submission deadline is February 15, we try our best to post the schedule on our site by early March. You will be able to view your presentation time(s) by logging onto the URC site and selecting "My URC"
To view your submission/registration invoice, log onto the URC website and click "My URC" on the left side of the screen. There you should be able to print the page and submit proof that your submission/registration fee has been paid.
All visitor and event parking is available in the new, parking garage facility, located in the 4700 block of Sunset Avenue, between 46th and 49th Streets. Motorist access to the 1,040-space garage is available from Sunset Avenue. Learn more.
While the URC does not partner with a particular hotel, those attending the URC are able to take advantage of Butler University Hotel Partners by visiting the following site: https://www.butler.edu/alumni/hotel-partners
Yes, the URC registration fee includes a continental breakfast, boxed lunch, and an afternoon snack.
If you have submitted your presentation and discover that you are no longer able to present at the URC, be sure to email the Director of the URC as soon as possible. Please note: We are unable to refund submission/registration fees for any reason.
As a general rule, all individuals wishing to attend the URC must register to attend. The URC does allow, however, each presenter to invite up to four (4) family members/friends attend the presenter’s single panel session free of charge as unregistered guests; unregistered guests are not eligible to partake of any URC food offerings.
Essentially, family members may only attend their child's/sibling's/grandchild's presentation free of charge. If family members wish to register for the conference to attend other sessions and partake in URC meals, they may do so on the URC website and select the role of Guest.
No. The URC is intended to help students learn how to navigate a professional conference on their own.; however, faculty mentors are more than welcome to attend the URC and support their students.
Absolutely--we have been more than happy to welcome students from Oman and Canada!